It’s been a busy month so far with lots more to come!
We kicked the month off with a conference at Le Meridien, Paris. The conference spanned over 6 days, we provided AV equipment and support, onsite editing and laptops along with other peripherals for delegates.
After returning home for a day, we travelled to London for a conference at Sopwell House. Adrian and Chris are currently there providing the AV equipment whilst also providing assistance.
After another short break, Chris and Jake are jetting off to Lyon to film a short 1-day-long conference session, and then returning the following day.
Finally the crew are flying to Rome for 6 days, staying at The Waldorf Astoria Rome Cavalieri Hotel, for a Tax Leaders conference. The meeting space at the Waldorf Astoria Rome Cavalieri is the largest and most modern congress centre facility of any 5-star luxury hotel in Europe, it also has 28 meeting rooms and breakout areas.
Earlier today our kit was collected in preparation for this year’s people & organisation conference at Le Meridian, Paris.
We will be providing and supplying general AV support, AV equipment, signage, laptops and much more! The Cypher team will be working alongside 21 other experienced crew members throughout the week; we plan on having technicians scattered around the venue to assure everything runs as smoothly and as efficiently as possible.
This will be the first event where we will be using an LED wall in the main room. The wall will be 8m x 2.5m. It will be used to display bold, dramatic video images; it also helps due to the very low ceiling and difficulty when projecting so close to people’s heads. We cannot rear project as there wouldn’t be enough space for delegates. So LED means we can put the screen very close to the back wall of the room.
Our next event is at the Rome Cavalieri Waldorf Astoria. This will be taking place towards the end of June.
We’ve been busy creating some new websites for our clients.
The most popular being registration websites. Registration websites help to avoid confusion and save lots of time managing delegates conference requirements. We’re currently working on a registration site for a large London-based event spread over 5 days with several hundred delegates. The registration form is quite complex to set up because it has many conditional elements – if a delegate selects something in one field then it affects the rest of the form. Even though this takes a little time to set up, it will really streamline the administration of the event.
A really exciting project we have been working on with one of our clients is called HealthScience Live. This allows our client to “Share and track medical conference materials online with a simple and compliance-friendly digital platform”. This was actually a major redevelopment from a system we had built several years ago which had over 1000 conference materials added to it. The new system is much more functional and feature-rich. We’ve been working on it for several months and now it is live our client has already used this for multiple conferences in the last month or so.
We also recently worked on the new Actors in Industry website that you can find here http://www.actorsinindustry.com/ ; it was brought up to date with a fresh responsive design. We also added many new features, including a twitter feed which was embedded onto the home page, client testimonials and a simplified navigation.
Cypher Media have an in-house website development team, we offer content management systems built on popular platforms such as Joomla and WordPress as well as custom built systems to fit any requirement. All our solutions are fully managed and hosted within the UK for optimum reliability and support.
In March of 2017 the United Kingdom followed in the footsteps of the United States with an aeroplane technology ban. The ban was implemented for long haul flights from 6 different Middle Eastern countries to the U.K. and U.S. The 6 countries impacted are Turkey, Lebanon, Jordan, Egypt, Tunisia and Saudi Arabia. The ban was a restriction on the size of handheld devices that you were able to take on board on your flight back from these few countries. Passengers boarding in the 6 Middle Eastern countries are not allowed any devices bigger than 16cm x 9.3cm x 1.5cm in their handheld luggage.
The truth of the matter is that currently the electronics ban will not affect Cypher Media. We do not have any clients located in the countries hit by this ban as of yet however with our global network of higher partners, should we need to travel somewhere we can’t take our equipment, we would know well in advance and new kit would be hired upon our arrival. We tackle and find solutions to all problems thrown our way.
A new printer has been added to our equipment list for our clients to use onsite at conferences and events.
We've decided to upgrade our client admin offices to Samsung Multifunction Printers to fulfil all of the event or conference printing, scanning or copying needs.
The new printers can be used via WiFi, meaning that multiple computers can be connected at once, without the need to share a USB connection, saving precious time during those busy days. Another great function is being able to scan a document and send it directly to an email address - a request we often get from our clients.
We upgrade our equipment frequently to keep our clients up to date with new advancements in technology - and of course, we like to have a play around with them ourselves.
Adrian, Chris and Jake have recently returned from a week-long conference at Marriott Rive Gauche Hotel & Conference Centre in Paris after the second International Tax Academy of the year.
The Tax Academy event catered for over 840 delegates from 53 countries. Across the week 19 courses were run, we had technicians on hand to help delegates find their meeting rooms and also to assure the event ran at maximum efficiency.
It was a busy week working alongside 26 other crew, no time for sightseeing! We provided AV equipment and support, and also built the massive set that could be easily converted from one large room to three smaller rooms.
For the three main rooms, we had 3 14ft 16:9 ratio back projection central screens with 10m x 2m x 400mm stages below them.
Adrian was the event director while Chris was the assistant director. Jake was working as a Junior PA by doing signage and carrying out general tasks as well as crew welfare.
The next event is in June in Paris.
ProCutX is an iPad app that we have recently discovered that is compatible with Final Cut Pro. It's free on the App Store and we're currently learning how we can implement it as a regular piece of software whilst editing.
The app communicates over WiFi with our iMac/MacBook Pro and has multiple hotkeys which make editing a smoother, quicker process, improving the quality and speed of our edits. Being the tech nerds 8-) that we are, we are always on the lookout for bits of software we can implement in to our workflow.
This will also greatly benefit us onsite at events and conferences. The MacBook screens, being much smaller than iMac screens, are sometimes difficult to access all of the hotkey functions, but now we will have a dedicated second screen for quick access to these functions.
We're currently in the process of updating all of our laptops for one of our client's upcoming events in Paris at the end of April.
We have 44 laptops that are put through an update cycle at least once per month to ensure we keep our laptop security up to date and are always running the latest software updates for commonly used programmes such as Microsoft Powerpoint.
Our clients often hire out a number of laptops for use at events to run breakout sessions, workshops, plenary sessions and run various plasma screens we use throughout the venue. We consider it best practise to run these updates to ensure we're offering the most up-to-date hardware and software.
Cypher Media HQ has been revamped! Our editing suite and meeting room have been refurbished to make the office more appealing to clients; and of course so it looks more pleasing to work in!
Our editing equipment is extremely portable; this is excellent for when we want to work remotely as we can take our 3 Apple MacBook Pro’s and even our iMac if necessary. We use industry standard editing software such as Final Cut Pro X for editing videos and Adobe After Effects CC for our animations/illustrations.
As you can see, we also have some legacy equipment for importing DV and BETA SP tapes, which may be surprising in this digital age but we have still had to do over the last couple of years.
We are currently in Rome reviewing the Waldorf Astoria Rome Cavalieri hotel for an upcoming Financial Services Tax Leaders Meeting in June. We will be returning later on in the year for a Global Tax Symposium in November.
The meeting space is the largest and most modern congress centre facility of any 5-star luxury hotel in Europe. The Waldorf Astoria Rome Cavalieri has 28 meeting rooms and breakout areas.
Our challenge this year is to create two unique A/V solutions that both equally fit with our clients brand, as well as incorporate state of the art LED technology in the set and staging to keep our solutions up to date.
We’ve redesigned our old Cypher Media USB memory sticks and given them a more modern, glossy finish. The new 16GB USB 3 sticks are high speed, three time faster than our previous memory sticks were, ensuring a more efficient workflow while at conferences/events.
Two new Canon HJ17 HD lenses have been added to Cypher's video kit. We thought it would be a great idea to have two matching lenses along with two matching cameras.
The lenses come with an incredible 22x zoom ratio which is ideal for us as we are constantly working in large conference rooms. They also come with a wide 7.6mm field of view which can deal with many challenges we come across whilst filming.
We bought these lenses to go on our two Sony XDCAM PMW 330's.
It is now common practice for all delegates and crew to wear lanyards at events. We’ve purchased our own safety lanyards to take along with us to conferences.
All of our new lanyards have safety breaks on the strap which snap when too much force is applied to them. This is particularly useful for our crew when working with large pieces of equipment and moving heavy objects, such as flight cases.
We have just arrived back from completing site visits of 2 hotels for events later this year in Paris.
The first visit was to Le Meridien, where we will be supplying AV equipment, crew and production services for a 2 day HR conference. The conference will feature a large plenary room, several workshop rooms and custom built screen structures and display areas enabling the client to engage with the audience and demonstrate new technologies and the latest in industry insight.
We then moved to the Marriott Rive Gauche where we will be technically facilitating a range of events, meetings and training courses spread across it's c.40 meeting spaces.